Microsoft Word Keyboard Shortcuts
Basic Text Editing:
- Ctrl + C: Copy
- Ctrl + X: Cut
- Ctrl + V: Paste
- Ctrl + Z: Undo
- Ctrl + Y: Redo
- Ctrl + A: Select all
- Ctrl + F: Find
- Ctrl + H: Replace
- Ctrl + B: Bold
- Ctrl + I: Italic
- Ctrl + U: Underline
- Ctrl + S: Save
- Ctrl + P: Print
Formatting Text:
- Ctrl + E: Center align
- Ctrl + L: Left align
- Ctrl + R: Right align
- Ctrl + J: Justify
- Ctrl + ]: Increase font size
- Ctrl + [: Decrease font size
- Ctrl + Shift + >: Increase font size by 1 point
- Ctrl + Shift + <: Decrease font size by 1 point
Navigation and Selection:
- Ctrl + Right Arrow: Move one word to the right
- Ctrl + Left Arrow: Move one word to the left
- Ctrl + Up Arrow: Move to the beginning of the paragraph
- Ctrl + Down Arrow: Move to the end of the paragraph
- Shift + Right Arrow: Select text to the right
- Shift + Left Arrow: Select text to the left
- Shift + Up Arrow: Select text upward
- Shift + Down Arrow: Select text downward
Document Management:
- Ctrl + N: New document
- Ctrl + O: Open document
- Ctrl + W: Close document
- Ctrl + S: Save document
- Ctrl + Shift + S: Save As
- Ctrl + P: Print document
- Ctrl + F12: Open document properties
View and Navigation:
- Ctrl + G: Go to page or section
- Ctrl + Home: Go to the beginning of the document
- Ctrl + End: Go to the end of the document
- Ctrl + F6: Switch between open documents
- Ctrl + F1: Show or hide the Ribbon
Tables and Lists:
- Tab: Indent text in a list
- Shift + Tab: Outdent text in a list
- Alt + Shift + Arrows: Move between table cells
- Tab (in a table): Move to the next cell
- Shift + Tab (in a table): Move to the previous cell
Headers and Footers:
- Alt + Shift + P: Insert page number
- Alt + Shift + D: Insert date
- Alt + Shift + T: Insert time
- Alt + Shift + N: Insert document name
Editing and Formatting Text:
- Ctrl + K: Insert hyperlink
- Ctrl + Space: Remove formatting
- Ctrl + Shift + C: Copy formatting
- Ctrl + Shift + V: Paste formatting
- Ctrl + D: Font dialog box
- Ctrl + 1: Single line spacing
- Ctrl + 2: Double line spacing
- Ctrl + 5: 1.5 line spacing
- Ctrl + M: Indent a paragraph
- Ctrl + Shift + M: Remove paragraph indent
Microsoft Word Keyboard Shortcuts PDF
Working with Paragraphs and Lists:
- Ctrl + Enter: Insert page break
- Ctrl + Shift + Enter: Insert column break
- Ctrl + 0: Add or remove 10-point spacing after a paragraph
- Ctrl + T: Create a hanging indent in a paragraph
- Ctrl + Shift + L: Apply or remove bullet points
- Ctrl + Shift + L: Apply or remove numbering
- Alt + Shift + Left Arrow: Promote a paragraph (move it to the higher level in a numbered or bulleted list)
- Alt + Shift + Right Arrow: Demote a paragraph (move it to a lower level in a numbered or bulleted list)
Review and Proofreading:
- F7: Spell check
- Alt + Shift + C: Word count
- Alt + Shift + I: Insert a comment
- Alt + Shift + N: Move to the next comment
- Alt + Shift + P: Move to the previous comment
- Ctrl + Alt + M: Review pane (for reviewing changes and comments)
Navigation within a Document:
- Ctrl + Click: Follow a hyperlink
- Ctrl + Page Up: Switch to the previous open document
- Ctrl + Page Down: Switch to the next open document
- Ctrl + F2: Show the Print Preview
- Alt + Ctrl + Z: Switch between the open windows within Word
Document Views and Zoom:
- Alt + W, L: Switch to Web Layout view
- Alt + W, P: Switch to Print Layout view
- Ctrl + Mouse Wheel: Zoom in or out
- Ctrl + F8: Resize the Word window
- Alt + V, N: Switch to Normal view
Table Operations:
- Tab (in a table): Move to the next cell
- Shift + Tab (in a table): Move to the previous cell
- Tab (at the end of a table): Insert a new row
- Shift + Tab (at the beginning of a table): Insert a new column
- Alt + Shift + – (hyphen): Split a table cell
Miscellaneous:
- Alt + F, X: Exit Word
- Ctrl + F12: Open document properties
- Alt + Shift + K: Insert a new footnote
- Alt + Shift + L: Insert a new endnote
- Alt + Shift + G: Jump to a footnote or endnote